Introduction:

We are seeking an experience, fast, detail-oriented and highly organized Administrative Assistant to join our team full-time.

Responsibilities:

1. Administrative Support:
   • Answer admin related emails, and other correspondence.
   • Assist in the preparation of regularly scheduled reports.
   • Assisting in setup the employee tools.
   • Other administrative support as requested by the managers
2. Report Management:
   • Compile, organize, and maintain various reports and documents.
   • Assist in the preparation of financial, operational, and administrative reports.
   • Collaborate with team members to gather necessary information for reports.
   • Other reports as requested by the managers.
3. Accounting and Bookkeeping Assistance:
   • Assist in basic accounting tasks such as invoice processing, expense tracking, and reconciliation.
   • Prepare financial documents such as invoices, bills, and accounts payable and receivable.
   • Maintain accurate records of financial transactions.
   • Provide monthly Profit / Loss Reports and other frequent reports.
   • Track financials of the company and provide alerts and recommendations with cost improvements.
   • Other book keeping tasks as requested by managers.
4. General Administrative Duties:
   • Perform data entry tasks and maintain accurate records.
   • Handle sensitive information in a confidential manner.
   • Assist in the coordination of office activities and operations to secure efficiency and compliance with company policies.
   • Assist in resolving administrative problems and inquiries.

Requirements:

• Proven experience as an administrative assistant, office admin assistant, or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Basic understanding of accounting principles and practices.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Ability to multitask and prioritize tasks effectively.
• Excellent written and verbal communication skills.
• High school diploma; additional qualification in Office Administration or related field is a plus.
• Experience with Accounting software such as Quickbooks or book experience experience is a plus.

Join our team and contribute to the smooth operation of our office environment while gaining valuable administrative and accounting experience.